First-time setup
Configure your merchant settings before you start recording vehicles.
Before you can add your first vehicle, VehicleERP needs a few basic settings about your dealership. These live in Merchant Settings and only need to be done once (you can change them later).
Required before adding vehicles
You must complete Merchant Settings before creating a vehicle. VehicleERP uses these settings — especially your active financial year and vehicle type — every time you record a purchase or sale.
What to configure
Open Settings → Merchant Settings and fill in:
- Type of vehicle — the kind of vehicles you deal in (for example, Car). This is applied automatically to new vehicles.
- Financial year — the active accounting year (e.g. 2025–2026). All ledger entries are recorded against this year.
- GST details
- PAN number and GST number of your business.
- Do you bill with GST? (Yes / No)
- GST calculation — whether your prices are GST-included or GST-excluded.
- GST percentage — the rate applied on the profit portion of a sale.
- Invoice options — the signatory label, font size, and whether to show terms & conditions (and their text) on printed documents.
TODO: screenshot — Merchant Settings form
How GST is used later
When you record a sale, VehicleERP uses these settings to calculate GST automatically. For used vehicles, GST is applied on the profit (the difference between your total cost and the sale price), not the whole sale amount. You don't need to calculate this yourself — just keep these settings accurate. See Recording the sale for details.
Next steps
With settings in place, set up your master data (makes, models, colours, expense heads, and so on) so those options are ready when you add vehicles. See Master data setup.