Recording the sale

When a vehicle sells, you record the sale: who bought it, for how much, who made the sale, and the GST. VehicleERP calculates GST for you based on your settings.

Before you begin

Two things must already be done:

1. The purchase is recorded and the purchase payment is entered in the ledger.
2. If the vehicle has a partner, the partner's loan is entered in the ledger.

VehicleERP will stop you and explain if either is missing.

How to record a sale

1. On the vehicle's Detail page, go to the Sale section.
2. Choose the buyer (a party of type Sell To). Add them on the spot if needed.
3. Enter the sale amount.
4. Set the sale date and, for credit sales, the sale due date.
5. Choose the salesperson (the employee who made the sale).
6. Review the GST — this is calculated automatically (see below).
7. Tap Save.

TODO: screenshot — Sale section on Vehicle Detail

How GST is calculated

For used vehicles, GST is charged on your profit, not the full sale price. VehicleERP works out the profit as:

Sale amount − total cost (purchase amount + all logged expenses)

It then applies your GST percentage (from Merchant Settings) to that profit, respecting whether your prices are GST-included or GST-excluded. You don't calculate anything by hand — just make sure your purchase, expenses, and settings are accurate.

What's next

Recording the sale doesn't yet record that the buyer paid you. Move to Ledger & settlement to record the sale receipt, return any partner loan, share profit, pay GST, and book your company profit.