The vehicle lifecycle
Logging expenses
Record repair, transport, and other costs against a vehicle.
As you prepare a vehicle for sale, you'll spend money on it — repairs, cleaning, transport, paperwork. Recording these expenses keeps your true cost accurate, which in turn keeps your profit and GST correct.
Before you begin
You must have recorded the purchase before logging expenses against a vehicle.
How to log an expense
Expenses are recorded as ledger entries against the vehicle:
- On the vehicle's Detail page, go to the Ledger section and choose to add a Vehicle Expense entry.
- Choose the expense head (the category, e.g. Repair, Transport). Add expense heads under Master data if needed.
- Choose which account the money came from (your company cash or a bank account).
- Enter the amount, date, and an optional remark.
- Tap Save.
TODO: screenshot — adding a Vehicle Expense ledger entry
Good to know
- Each expense adds to the vehicle's total cost. This matters at sale time, because for used vehicles GST is calculated on your profit (sale price minus total cost).
- You can log as many expenses as you need, across different categories.
- Office expenses that aren't tied to a specific vehicle are handled separately — see Reports & ledger.
What's next
Upload the vehicle's documents and insurance, or move to the sale when you have a buyer.