How it works

From the first enquiry to the final rupee, one record per car.

VehicleERP follows the real lifecycle of a used car. Every step below adds to the same vehicle record, so by the time the car sells, its profit, its GST and its partner shares are already worked out. Here is what that looks like day to day.

The lifecycle of a car in VehicleERP

  1. Step 1

    Enquiry

    A customer asks about a car. The enquiry is captured with budget and follow-up date so it never goes cold.

  2. Step 2

    Purchase

    You buy a car. Scan the invoice and RC, record the seller, price and payment - the car is on your books.

  3. Step 3

    Recondition

    Denting, servicing, transport and parking are logged against the car so its landed cost is real.

  4. Step 4

    Partners

    If a partner funded the car, their loan and agreed share are recorded on the vehicle.

  5. Step 5

    Documents

    RC, insurance, NOC and transfer forms are attached to the car and found in seconds.

  6. Step 6

    Sale

    Record the buyer, price and GST treatment. Profit and partner shares are calculated instantly.

  7. Step 7

    Settle

    Balances due, partner payouts and GST payments are settled from the ledger, line by line.

  8. Step 8

    See it all

    Dashboards, reports and the AI summary show profit by car, branch, partner and month.

Step by step, with the docs to match

What the owner sees

At any moment, from any phone: every car in stock with its landed cost and days on the lot; the profit on every car sold this month; what each partner is owed; cash position and GST paid; and each branch side by side. The AI adds a suggested price for cars that are ageing, flags anything that looks like a duplicate or a mistake, and sends a short summary every morning (AI & reports).

Before

Excel, WhatsApp, and memory

  • Purchase in one sheet, bills in a chat, papers in a drawer
  • Profit worked out at month-end
  • Partner settlement by hand
  • GST margin worked out per bill
  • Branch news by phone call

With VehicleERP

One record per car

  • Everything on the car, in one place
  • Profit the moment the car sells
  • Shares calculated and traceable
  • GST recorded per sale, payments tracked
  • Every branch on one dashboard

Getting started

Book a demo and we walk through VehicleERP on your own recent deals, then help you bring your stock list in and set up branches, partners and team roles. Every dealer starts with a 30-day free trial of the full Pro plan.

FAQ

Questions, answered

What dealership owners ask about this before booking a demo.

Still have questions?
Talk to our team - we'll help.
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